BYLAWS OF THE

KLEIN FOREST HIGH SCHOOL BAND PARENTS ASSOCIATION

 

 

Article I. NAME

The name of this organization shall be the KLEIN FOREST HIGH SCHOOL BAND PARENTS ASSOCIATION (referred to as the "Association").

 

Article II. PURPOSE

The purpose of this organization is:

1. To stimulate interest in and support of the Klein Forest High School band program in conjunction with the band directors.
2. To encourage band members.
3. To assist the band financially.

 

Article III. MEMBERSHIP

Membership shall consist of the parents or guardians of all Klein Forest High School band members. Membership shall not be denied to anyone based upon race, creed, color, religion or national origin.

 

Article IV. OFFICERS

• Section 1. Officers of the Association shall consist of the following positions:
  1. President
  2. Vice-President
  3. Secretary
  4. Treasurer

• Section 2. The term of office is one (1) year. The new officers shall take office the day following the election. A meeting of the outgoing and incoming board shall take place to effect a smooth transition.

• Section 3. All officers shall be elected from the general membership according to the procedures set forth in Article IX of the Bylaws.

• Section 4. The duties of the officers are as follows:
  1. The President shall:
     1. Preside at all general and Board of Directors meetings.

     2. Appoint all committee chairs as needed, subject to approval of the Board of Directors.

     3. Be an ex-officio member of all committees except the nominating committee.

     4. Call all meetings of the Association.

     5. Perform such duties as are required by the Board of Directors.

  2. The Vice-President shall:
     1. Serve in the absence of the President.

     2. Serve as chairperson of the fund raising projects.

     3. Perform such other duties as may be assigned by the President or the Board of Directors.

  3. The Secretary shall:
     1. Keep the minutes of all general and Board of Directors meetings.

     2. Notify appropriate members of scheduled meetings.

     3. Appoint a substitute Secretary when the Secretary cannot perform these duties.

     4. Perform such other duties as may be assigned by the President or Board of Directors.

  4. The Treasurer shall:
     1. Receive, account for, and deposit in a bank or other financial institution all funds of the Association, as directed by the Board of Directors.

     2. Make authorized disbursements as set forth in Article X.

     3. Maintain appropriate financial records which shall be subject to inspection and audit as directed by the Board of Directors.

     4. Not be an employee of Klein ISD, unless the position is held jointly by spouses, one of which is not a Klein ISD employee.

 

Article V. BOARD OF DIRECTORS

• Section 1. The Board of Directors shall consist of the following individuals:
  1. Officers of the Association

  2. One (1) director representing each school class (i.e. Senior, Junior, etc.).

  3. One (1) director representing Color Guard.

  4. Chairpersons of permanent committees (voting members).

  5. One (1) band faculty member.

  6. Chairpersons of special committees (non-voting members).

   

• Section 2. The general duties and responsibilities of the Board of Directors include the following:
  1. Establish policy for the Association.

  2. Recommend the annual budget to the general membership.

  3. Confirm the President's appointment of committee chairpersons.

  4. Appoint officers and directors-at-large to fill unexpired terms of office when the office becomes vacant.

  5. Direct the audit of the treasurer’s records at least annually.

   

• Section 3. The following guidelines shall apply to Board of Directors meetings:
  1. All members of the Board of Directors will be notified of the time and place of board meetings at least seven (7) days prior to the meeting.

  2. Special meetings may be held at the request of any five (5) members of the board. Notification requirements remain in effect.

  3. Upon majority consent of the board members, an emergency meeting can be called without advance notice.

   

• Section 4. In all Board of Directors decisions, each voting member shall cast one (1) vote.

   

• Section 5. Officer or director duties may be jointly shared by spouses; however, one (1) office or directorship shall only have one (1) vote.

   

• Section 6. A quorum for conducting business of the Board of Directors shall consist of one-half (1/2) of the voting members.

 

Article VI. COMMITTEES

 

- Section 1. Committees shall be permanent and special.

 

- Section 2. Permanent committees shall be:

a. Newsletter

b. Football Program Ads

 

- Section 3. Committee chairpersons shall be appointed by the President, with the concurrence of

the Board of Directors. Permanent committee chairpersons shall serve on the Board of

Directors and have voting rights. Chairpersons of functioning special committees may

attend Board of Directors meetings, but have no vote.

 

- Section 4. All committees shall be composed of a chairperson and unlimited other members as

needed. The President shall be a member ex-officio of all committees (except the

Nominating Committee).

- Section 5. The purpose of each committee and its duties, shall be in writing and provided to each

committee chair.

Article VII. MEETINGS

 

- Section 1. General membership meetings will be held periodically during the school year as

called by the Board of Directors. Notification as to time and location will be sent to the

membership approximately one (1) week prior to a general meeting.

 

- Section 2. The May meeting shall be known as the Annual Meeting, at which time the officers and

directors-at-large shall be elected.

 

- Section 3. Meetings of the Board of Directors will be called by the President as needed. Notice

will be given to Board members as set forth in Article V.

 

- Section 4. A quorum at any meeting shall consist of the members present, except if otherwise

prescribed in the Bylaws.

 

- Section 5. Decisions shall be made by majority vote unless otherwise prescribed in the Bylaws.

 

Article VIII. PARLIAMENTARY CONDUCT

 

Unless otherwise specified, Robert’s Rules of Order shall govern the procedures of the Association.

 

Article IX. ELECTIONS

 

- Section 1. Elections shall be held annually, during the Annual Meeting for officers and directors.

-  

- Section 2. Nominations for officers and directors shall be made by a Nominating Committee of

five (5) members, one (1) of them a member of the band faculty, selected by the

President.

 

- Section 3. Additional nominations may be made from the floor, provided the consent of the

nominees has been obtained.

 

- Section 4. Notification of nominations will be provided to the general membership prior to the

Annual Meeting.

 

- Section 5. Election to office shall be by simple majority vote.

 

- Section 6. Election shall be by voice vote or by ballot as determined by the Board of Directors.

 

- Section 7. Each member may cast one (1) vote in person and not by proxy.

 

Article X. FINANCIAL MANAGEMENT

 

- Section 1. The fiscal year shall start July 1 of one (1) year through June 30 of the next calendar

year.

 

- Section 2. All Association activities that conduct regular financial transactions shall operate within

a budget approved by the general membership.

 

- Section 3. All expenditures should be by check which must be countersigned by two (2) of the

following that are authorized signers according to Klein ISD policy:

a. President

b. Vice-President

c. Treasurer

d. Secretary

 

- Section 4. A financial status of the Association shall be published annually at the close of the

financial year, and at other times as determined by the Board of Directors.

- Section 5. An independent audit of the Association’s financial records shall be made annually by

individuals designated by the Board of Directors. Such audit shall begin on or before

August 1.

 

- Section 6. In the event of the dissolution of the Association, all assets shall be transferred in

accordance with applicable law in a manner deemed equitable by the Board of

Directors.

 

Article XI. AMENDMENTS

 

- Section 1. These Bylaws may be amended only by a two-thirds (2/3) vote of those present and

voting at a general or special meeting of the Association.

 

- Section 2. Each member present may cast one (1) vote on the proposed amendments.

 

- Section 3. Notice of proposed amendments must be published to all general members at least

twenty (20) days prior to the meeting designated in Section 1 of this Article.

 

Article XII. DISSOLUTION

 

The Association may be dissolved at any time by a vote of two-thirds (2/3) of the members present at a special meeting of the Association called for that purpose.

 

Article XIII. RATIFICATION OF BYLAWS

 

These Bylaws were approved by a majority vote of all eligible members present and voting at the May, 1986 Annual Meeting.

 

 

Adopted: May 20, 1986 Jenny Flippen, President

Nancy Eggebrecht, Secretary

 

Revised: May 19, 1992 John Zieball, President

Susan Starck, Secretary

 

Revised: August 15, 1995 Steve Richards, President

Cindy Bendele, Secretary

 

Revised: May 10, 2005 Lisa O’Neal, President

Cindy Parliament, Secretary